Gilford Yacht Club 2024 annual Meeting Minutes
Call to order at 10:15
Attendance-16 Owners attended with 24 total votes
9 Proxies accepted
33 actual votes
Officers at meeting
Dave Almstrom, Tim Matyuf, Dimtry Zhivotovsky, Steve Wilson,
Absent – Svend Filby
Dave Johnson – Manager
Bob Giuda – Moderater
Robert Ducharme – GYC Lawyer
Bob Giuda explained how meeting will proceed
Welcome to the GYC annual meeting
All members have signed in and a quorum has been reached
Affidavit of Clerk, Steven Wilson secretary will mail notice of the 2024 meeting of GYC dated, signed, and notarized
Minutes of the last annual meeting were brought forward for review, motion to accept unanimous approval
Old Business turned over to Dave Johnson:
Deck was finished, bathroom showers drain ok, bath doors open and close ok, Rich bono said men’s room shower opens hard Dave will look at, lattice will be replaced at bottom of channel bath house
Ceiling tiles in bath house stained, moldy Dave J will look at.
New Business
Some outside boater used pump out and left pump on, pump burned out and a new one is needed. Dave J ordered a new one that will arrive in about a week and we will look into repairing the old unit for a spare. Put sign up out of order until new pump installed
Boat lift was inspected and was certified
Walk repair- Tim contacted company to come out July 8 to evaluate walkway and sea walls and give a quote.
Solar lights are going to be installed on every other light pole, run time 1-2 days without sun. They will be evaluated for additional units
Wi-fi will be investigated, Svend is going to look into and is working on
GYC Shed for storing supplies needs to be repaired many boards rotten
Cut back-channel bushes, to be able to see if boats are coming in
Some picnic tables and dock boxes are rotting and should be removed, Dave J will remove them if tables are put upside down. Take down # of slip dock boxes and Dave J will remove
Robert Ducharme says take pictures and send them to the board to be removed or the owner will be fined for a violation.
Members want board to talk to renters or owners first
Some floats need to be added to the swimming line Dave has ordered new ones and will be putting in.
Some of Rory’s stuff is still around by the slip he was using and needs to be removed, Dave J to remove
Investigation of Rory. Rory took cash from the ice machine and never paid the bill.
Ice company Mike Carvell cc on file so they kept refilling ice. Rory said he was going to pay it back but never did. We found where he is living, and we sent a bill for ice and gave it to our lawyer.
Also sent letter to former manager Jason and Andrea who paid themselves their salary, quit and then paid themselves again. We sent them a letter giving them a certain date to pay and then we turned it over to our lawyer.
Rich Bono asked about the person on board that used debit card, Dave J said that the person was Svend and he used it while working for GYC. The DC was used by prior boards for gas and other small purchases but was not approved for use by this board. When informed of his debit card use, Svend and Dave J went over the expenses and Svend paid back all monies that were in question.
No one now has access to a debit card or any money account except our CPA. No payments are made to anyone unless by our CPA with approval by the board.
Tom Auletto asked if this person can be trusted going forward, the board unanimously said yes.
There will be no parking on the right side of the road to allow emergency vehicles access to bath house road. More signs will be posted.
Dave J said if you see people fishing you do not recognize ask them to leave
Mike Keefe asked about visitor parking as people come to visit in multiple cars for the same boat and leave no parking space for other owners. To stop this, we need to take a picture of the license plate and if you know which boat they are visiting. Then give it to a board member or Dave J to talk to the owner of the slip. All visitors should park in the field past the clubhouse after dropping off people and supplies.
Treasurer’s report from Dave Almstrom
Balance in checking $67,935.00
Capital reserve fund $38,544.00 which should include the $400.00 collected for the reserve fund when everyone has paid will have an additional total $25,600 each year
Money put in high interest-bearing accounts needs to be govt backed. Will hear about meeting with CPA on how to do.
Al Posnack feels we should have high interest accounts for money. CPA will discuss with us when we have meeting Stagger CD’s
Any money GYC has at the end of the fiscal year, members should make a motion In the annual minutes to roll over said monies, to the new year budget to avoid taxes. Again, this will be discussed by CPA
Robert Ducharme suggested we have another meeting in July to ratify the budget. Send out to members 30 days prior to meeting Then have another meeting to adopt. Can not be done by proxy
All discussions need to be on agenda changing fiscal year
Boat lift insured for 25K which is not enough to replace. Board will look into getting right insurance
Meeting last of Sept
Annual meeting to talk about projects for year in June, do next year’s budget in Sept
Bill needs to show dues and the cap reserve separate
Meeting with accountant will be discussed
2 committees
For investments — Al Posnack
Capital Reserve — Mike Mayo
Tim has contractor coming in who will also look at retaining wall
Members feel GYC should have contracts for all services done at GYC
Some docks with boats backing in when start engine pushing dirt away from foundation
Tim has someone coming to evaluate middle of July talk about dredging also
Rich Bono says GYC responsible to maintain docks
May be assessed to owner
Club house concerns about cleanliness by members Window never washed, mold on club house board will talk to our cleaner
Maureen Matyuf volunteered to clean windows with help-everyone else quiet
Board will investigate having book in club house for members to write down issues they see
Election of 2 officers
members for re-election Steve Wilson Svend Filby
Nominations from Floor None
Unanimous vote to reelect Steve and Svend
Dave Almstrom said board is trying to do everything with professional people so we will have no problems
We decided to have new meetings in September to accept budget and end of year
Motion to adjourn, seconded- unanimous
Meeting adjourned at 12:15